Feature #2251

"Print" or "Download" options block for some specific documents

Added by Malith Batugedara 8 months ago. Updated about 1 month ago.

Status:PausedStart date:07/28/2025
Priority:NormalDue date:
Assignee:Malith Batugedara% Done:

0%

Category:-
Target version:-

Description

Some specific documents require a view-only option. There should be a way to block the 'Download' and 'Print' options for these documents. A document property (e.g., a 'Can't Download' checkbox) should be set before approval or after approval.

History

#1 Updated by Malith Batugedara 7 months ago

  • Status changed from New to In Progress

#2 Updated by Malith Batugedara 7 months ago

The Elsteel Library manual should be updated to include the flow for achieving this

#3 Updated by Malith Batugedara 7 months ago

In the Manage Access area of each document, we can set up access for Teams group members or other users for final and published documents.

#4 Updated by Andres Galavis 7 months ago

Please add the instructions to the library manual.

#5 Updated by Malith Batugedara 5 months ago

For a draft documents, creator , department owner , editors and admins only can see documents. Because of that we don't need to block. Normal users can't see those documents. When publishing document access group users will have view access. We can't set in that point can't download option in the flow it's doesen't support. Because of this after publish document we have to manually set the access level for the required documents.

#6 Updated by Malith Batugedara about 1 month ago

we can use restricted access group for limit access

#7 Updated by Malith Batugedara about 1 month ago

  • Status changed from In Progress to Paused

#8 Updated by Andres Galavis about 1 month ago

I don't think using the restricted access group is a good option because the idea is to keep the access group while still limiting the download and print options. The restricted access group forces us to manually grant permission to everyone who needs to access the file

#9 Updated by Malith Batugedara about 1 month ago

Then for selected documents we can manually changes view->can't download access for access group

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