Bug #2284
Uploaded files might come with pre-existing properties
| Status: | Resolved | Start date: | 09/04/2025 | |
|---|---|---|---|---|
| Priority: | Normal | Due date: | ||
| Assignee: | Malith Batugedara | % Done: | 100% | |
| Category: | - | |||
| Target version: | - |
Description
When someone downloads a document to edit it offline, the document includes its current properties. Then the file is modified and then uploaded again as a new version, the properties might create a conflict to run some automation tasks.
Steps to see the problem:
- Download a final and published document (e.g. IT-PO-013 - Test Document 68 [rev.0].docx)
- Open it on Word and enable edit mode and check that properties are visible. (THIS STEP IS OPTIONAL)
- Modify the file's name
- Upload the file to the library.
At this point, the file you just uploaded will be listed as final and published, with numbers, version, a filetype and department already set, and you can't modify the properties because it is already listed as final.
In general, a newly uploaded file should always be a draft, and that means that we should clean some properties like approver, status (set to draft), access group, etc.
History
#1 Updated by Malith Batugedara 6 months ago
- Status changed from New to In Progress
#2 Updated by Malith Batugedara 6 months ago
The Elsteel Library manual should include new instructions on how to clear the properties of a selected document.
#3 Updated by Malith Batugedara 5 months ago
added manual flow
#4 Updated by Malith Batugedara 5 months ago
When we upload a downloaded document into the Elsteel library, it may already contain existing properties such as Status → Final, Published → Yes, Approved, and Approved By. However, we need a fresh Draft version of the document to begin the approval process and then publish it afterward. Therefore, such documents must be selected and the “Documents – 10. Clear Properties” flow should be run to clear any unnecessary properties.
#5 Updated by Malith Batugedara about 1 month ago
- Status changed from In Progress to Resolved
- % Done changed from 0 to 100